First Time Attendees

Print

First Time Attendees

Planning Resources

Access these brief online modules as you prepare for the meeting. 

How to: Prepare for your first ARVO meeting experience: Incorporate advice from your peers as you plan for the meeting. Learn more

Networking fundamentals: Create an effective self-introduction and gain insight into networking with people from various cultures. Learn more

Sunday, April 29

First Timers Table
8 - 5:30pm

Stop by the desk on the third floor outside of 317AB and get questions answered, grab meeting materials and get advice on how to make the most of the meeting.

MIT Lounge
10am - 4pm

Relax, meet with colleagues and grab a coffee (while supplies last) in the MIT Lounge on the 3rd floor outside of room 318B.

Pizza with the Experts (separate registration required)
1 - 2:30pm
313BC
Hawaii Convention Center

This very popular program offers informal discussions over a pizza lunch on a wide range of topics to provide personal guidance, insight and skills to help you advance your career. Learn more

Grant writing: How to get your proposals funded
1-2:30pm
Room 316C

This workshop focuses on providing ARVO trainees with advice on strategies to prepare a successful grant application. A panel of experts from government and non-governmental funding agencies and industry, including grant review panel members and foundation and industry sources will provide advice on application preparation, what separates fundable from unfundable applications, and strategies to engage industry support.

Luau-themed Sunday Social on the Rooftop! (seperate ticket required)
6 - 7:30pm
Rooftop Garden
Hawaii Convention Center

Cost $15.00
Enjoy a night full of Hawaiian fun at the Luau-Themed Sunday Social on the Rooftop Garden! Join ARVO attendees for great food, drinks, music, dancing, and more! More information

Monday, April 30

First Timers Table
8am - 1pm

Stop by the desk on the third floor outside of 317AB and get questions answered, grab meeting materials and get advice on how to make the most of the meeting.

Resume Review
8:30am - 12:30pm

Getting a job is hard. Why make it harder with a flawed resume?

Members in Training are invited to participate in the MIT Committee sponsored resume review on Monday, April 30 during the ARVO Annual Meeting. Bring a printed copy of your resume for the opportunity for a one-on-one 15 minute review and feedback session with an ARVO member experienced in the hiring process. Reviews will take place on the third floor, in a space near the First Timers Table between 8:30am and 12:30pm.

In order to reserve your review session, stop by the first timers table on Sunday, April 29 to sign-up. Any unclaimed spots or no-shows will be made available on a first-come, first-served basis on Monday. (As review time is only 15 minutes, late arrivals will be treated as no-shows, if someone who has not signed up is waiting to claim an available timeslot).

MIT Lounge
10am - 4pm

Relax, meet with colleagues and grab a coffee (while supplies last) in the MIT Lounge on the 3rd floor outside of room 318B.

Keys to writing manuscripts and determining where to publish
1:30 - 3pm
Room 316A 

This workshop is part of an annual series co-sponsored by the ARVO Publications and Members-in-Training Committees. Peer-reviewed publications are not only a valuable tool to share one's research findings but are also more commonly being included in metrics used to assess one's research performance and productivity. The ability to effectively communicate one's research in the peer-reviewed literature has, therefore, become an increasingly important skill to master and implement. The goal of this workshop will be to discuss nuances of the writing and journal selection (or avoidance) processes. Invited speakers will provide their perspectives on how to most effectively write your work for publication, how to confront the challenging issues of authorship and factors to consider regarding their listing, how to recognize and negotiate predatory journals and how to understand preprint publications and their potential impact on the peer-reviewed literature.

  
Student/Trainee Social
7:30 - 9pm
Rooftop Garden
Hawaii Convention Center 

Members-in-Training are invited to join us in honoring 2018 travel and research grant recipients. Please come mingle with your colleagues, make new acquaintances and meet members of the ARVO Board of Trustees.

Tuesday, May 1

MIT Lounge
10am - 4pm

Relax, meet with colleagues and grab a coffee (while supplies last) in the MIT Lounge on the 3rd floor outside of room 318B.

Clinician-Scientist Forum: How to become a successful clinician-scientist
1:30-3pm
Room 316A

Internationally renowned clinician-scientists at various stages in their careers will share their experiences and provide valuable advice on how to become a successful clinician-scientist. An NEI extramural representative will be available to discuss clinician-scientist specific funding mechanisms.

Women in Eye and Vision Research Luncheon (ticket purchase required)
1:30 - 3pm
Ala Moana Hotel
Hibiscus Ballroom
410 Atkinson Drive

The annual Women in Eye and Vision Research (WEAVR) Luncheon, a fundraising event for the ARVO Foundation, takes place on the Tuesday of the ARVO Annual Meeting. Over 300 attendees enjoy networking together over lunch. Prominent scientists from around the world are invited as guest speakers to share their experiences. While the luncheon program is chosen to support women in eye and vision research, attendees of all genders are welcome to attend.  Learn more

Members-in-Training Poster Award Competition
5:30 - 7pm
Exhibit Hall
Hawaii Convention Center

MIT First Authors of the top five scored abstracts scheduled as poster presentations from each Scientific Section and Cross-sectional Group will be eligible for consideration as award recipients and invited to participate in the MIT Outstanding Poster Award Competition during the Annual Meeting. Learn more

Wednesday, May 2

Breakfast with the Experts (separate registration required)
6:45 - 8:15am
313BC
Hawaii Convention Center

This very popular program offers informal discussions over a continental breakfast on a wide range of topics to provide personal guidance, insight and skills to help you advance your career. Organized by the Members-in-Training Committee. Learn more

MIT Lounge
10am - 4pm

Relax, meet with colleagues and grab a coffee (while supplies last) in the MIT Lounge on the 3rd floor outside of room 318B.

The path from bench to bedside: Professional development and entrepreneurship
1:30 - 3pm

The objective of this workshop is to discuss the stepwise manner in which new therapeutics are advanced from initial discovery through clinical evaluation regulatory agencies. The entire therapeutic development process will be summarized and laid out in a stepwise manner. Attendees will walk away with knowledge on:

1. Obtaining funding to advance novel therapeutic concepts
2. How to demonstrate adequate proof-of-concept for a specific clinical indication
3. Regulatory hurdles necessary to advance a new therapeutic into clinical trial
4. Phases of clinical trials and the effect of the desired indication on timeline

ARVO Classical Concert at the Hilton Hawaiian Village
8 - 10pm
Coral 4
Hilton Hawaiian Village
2005 Kalia Road

Be sure to attend another ARVO classic. ARVO members perform some of the best-known classical selections at this popular concert event. Sit back, relax and enjoy the chamber music.

ARVO Karaoke Night (ticket purchase required)
9pm - 12midnight
Kapuni Room
Sheraton Princess Kaiulani

Cost $10.00
Show your vocal talents or cheer on your favorite performer at ARVO's annual Karaoke Night! Come out for light snacks, great drinks and an awesome time! Cash bar and light snacks provided. You must be 21 years or older to attend this event. More information


Search the full Annual Meeting Program using the Online Planner