Exhibitor deadlines

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Important exhibitor dates and deadlines


Jan. 7: Online Exhibitor Service Manual available to exhibiting companies paid in full

March 2: Exhibit space application deadline for inclusion in ARVO Pocket Guide

March 6: Deadline for notifying ARVO Exhibits Management of intent to use non-official contractors (EACs)

March 13: Hotel reservation deadline

April 1: First day for receipt for freight shipments to Freeman warehouse in Lanham, Md.

April 24: Last day for receipt of freight shipments to Freeman warehouse*

May 1: Exhibit installation begins (8am - 5pm)

May 3 - 6: Exhibit Hall open (8:30am - 5pm)

May 6: Exhibit Hall officially closes (5pm)

             Dismantling begins (6pm)

             Dismantling complete; all contractors and exhibitors must leave the hall (midnight)

*Deliveries after this date may be rejected or incur a late storage fee.