Important exhibitor dates and deadlines
Jan. 7: Online Exhibitor Service Manual available to exhibiting companies paid in full
March 2: Exhibit space application deadline for inclusion in ARVO Pocket Guide
March 6: Deadline for notifying ARVO Exhibits Management of intent to use non-official contractors (EACs)
March 13: Hotel reservation deadline
April 1: First day for receipt for freight shipments to Freeman warehouse in Lanham, Md.
April 24: Last day for receipt of freight shipments to Freeman warehouse*
May 1: Exhibit installation begins (8am - 5pm)
May 3 - 6: Exhibit Hall open (8:30am - 5pm)
May 6: Exhibit Hall officially closes (5pm)
Dismantling begins (6pm)
Dismantling complete; all contractors and exhibitors must leave the hall (midnight)
*Deliveries after this date may be rejected or incur a late storage fee.