A message from ARVO President Daniel Stamer, PhD, FARVO (video)
Online presentations, publishing abstracts and refund information
The ARVO leadership understands that concerns about COVID-19 are top of mind for our members and the global vision community. Since the decision was made on March 12 to cancel the ARVO Annual Meeting, we worked on ways to provide a forum for sharing members’ vital research. While face-to-face collaboration and presentations are a hallmark of the Annual Meeting, we were pleased to present options for researchers to share their science with the eye and vision science community.
Two options offered to authors of ARVO 2020 accepted abstracts were:
- The opportunity to submit a video-recorded version of their research. Poster authors could prepare a video instead of a poster. Details about the video submission process were sent in a separate message to all presenters on April 6, even if they chose to withdraw prior to cancellation. Details and specifications on the recordings can be found below on this page. These presentations are being hosted in ARVOLearn, ARVO’s online learning platform, and are available to all members and nonmember subscribers. Paper and poster presentations will be identified separately within the site.
- The opportunity to publish the abstracts in IOVS. All presenters were sent a separate message on March 25 with the request to opt in for publication.
Read the online presentation and publishing FAQ.
All attendees who paid registration fees received a full refund. Refunds were issued automatically in the payment method used. This also applied to additional purchases, including social event tickets, the Program Summary Book, Education Courses, Imaging Conference, B2B and all events related to the Annual Meeting. If you already received a refund minus the cancellation fee, the cancellation fee was refunded to you.
Read through the cancellation FAQ to help answer questions.
Thank you for your continued patience as we navigate these challenging times together. We extend our wishes to our entire community for your good health and safety.
- The same options were available for both paper and poster presenters.
- PDFs of posters were not accepted for upload.
- Video submissions were accepted until May 29.
- All videos are now available to view at ARVOLearn (login required).
Please contact email@example.com with any questions.
All videos were required to be presented in English and include:
- Title slide: Including the full name of the abstract as submitted and the full name and affiliation(s) of the presenter.
- Disclosure slide: Including the names of all authors and their disclosures as submitted with the abstract. Refer to the online planner to locate the details submitted with your abstract: https://www.arvo.org/online-planner.
- Contact information: An optional slide with contact information of author(s).
It is expected that the presenter:
- Obtained permission from all authors prior to submitting a video.
- Presented the same work described in the abstract revealing the essential structure (DNA sequence), elements of a novel compound, or sufficient identification of new gene compounds when appropriate.
- Designed a presentation that is independent, objective, scientifically rigorous, balanced and free of bias.
- Assured that scientific studies utilized or referenced in the presentation are from sources acceptable to the scientific and medical community.
- Disclosed if the presentation includes discussion of unlabeled or unapproved uses of drugs or devices.
Acceptable video styles
The video submission may be of a voice narrated slide presentation or any other video style that conveys the information about the research project’s purpose, methods, results and conclusions. Creativity was encouraged. All video submissions should be focused on the science, instructive and non-promotional.
Video duration limit
Abstract-based presentations should not exceed 10 minutes in duration.
Video format requirements
- File types: .m4v or .mp4
- Resolution: 1920x1080
Presentations should not include copyrighted materials without permission, with particular caution when including images or video clips unrelated to the science. Images of professional sports players in uniform, celebrities and cartoons can all result in a copyright infringement claim.