For journalists

COVID-19 Update

ARVO Annual Meeting accepted abstract authors were recently informed of their options to present their research via alternative platforms. Once staff are able to triage their decisions, ARVO will communicate with press and media as to how this may affect ARVO’s embargo policy and further, how we may be able to accommodate press and media's needs.

As a reminder, abstracts are available via the Online Planner.

We appreciate your patience during these unprecedented times.

Press credentials are granted to individuals who are on assignment for or employees of a media outlet appropriate to cover the eye and vision research news. Members of the press credentialed to cover the ARVO 2020 Annual Meeting have access to ARVO's press room and receive complimentary meeting registration.
Complete your press application

ARVO expects that after the Annual Meeting press attendees will provide the association with links or hard copies of their coverage of ARVO 2020. Please send this information to Erin Hering, Manager of Science Communications.   

Eligibility for press credentials

Who is eligible for press registration?   

  • Media representatives, including editorial staff/representatives (reporters, writers, editors) of publications including broadcast media, print and electronic newspapers, news services and magazines.
  • Freelance science writers
  • Internet news outlets (bloggers may be considered)
  • Science or medical journals with news sections
  • Journalism students

Note: Applicants may be asked to provide additional information for verification, including mastheads or editorial pages and recent bylined articles.

Who is not eligible for press registration?   

  • Representatives of public relations, advertising or marketing firms
  • Representatives of corporate public relations, advertising and marketing departments
  • Representatives of financial analysis firms
  • Scientists and ARVO members
  • Publishers and representatives of advertising, sales or marketing departments of publications or broadcast media
  • Representatives of special interest groups
Press Policies
  • Embargo policy: The research presented at the ARVO Annual Meeting may be proprietary or may have been submitted for publication. The press must seek approval from the presenter(s) before reporting data found in abstracts, or heard or seen in paper or poster presentations. Press releases or stories on information presented at the ARVO Annual Meeting may not be released or published until the conclusion of the presentation. Any individual who does not adhere to the Press Policy will be asked to forfeit his or her press credentials at the discretion of the ARVO communications staff.
  • Recording/photography: Recording (photographing, audio taping or videotaping) any presentation/session is prohibited, except by an ARVO-authorized agent or by First Authors who wish to photograph their own poster presentation. Violators risk confiscation of their equipment and/or dismissal from the Annual Meeting.
  • ARVO does not share its news release distribution list or its list of journalist attendees with outside organizations.
  • Any individuals with a press badge who sells, markets or represents a company for the purpose of obtaining advertising or subscriptions from any registrant or exhibitor will immediately forfeit press credentials for this and all subsequent meetings.
  • Press kits are available for members of the working press only; others are advised to visit the ARVO website,, for information on the Annual Meeting.
  • All fee events (paid courses and social activities) must be paid for by the journalist.
  • Display of unapproved information or advertising of any kind in the convention facility or on the grounds, except in exhibit booths, is prohibited. Violation of this policy will result in confiscation and disposal of the material. Individuals who violate this policy will be evicted from the premises.
  • News releases may be accepted for placement in the press room. ARVO is not responsible for any misrepresentations made in these materials (e.g., stating that a study was presented as part of the Annual Meeting when it was not selected as part of the program).                        

Please read the Press Policies and Eligibility Criteria before applying for press credentials.